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Convention Bureau

Rotterdam’s convention bureau

The city of Rotterdam has its own dedicated convention bureau, called Rotterdam Partners Convention Bureau. Its team are happy to inform, inspire and advise you about your options for organising a business event or conference, free of charge and independently. You can contact them for site inspections and recommendations in the area of marketing, sponsoring, promotion, funding, bid books and presentations. Rotterdam Partner’s specialist staff are standing by to assist you as required. We look forward to welcoming you to Rotterdam!

The core responsibilities of Rotterdam Partners
  • Serve as the link that broadens, strengthens and connects the various local and regional networks.
  • Facilitate the organisation of new activities, answer location-related queries and deal with economic issues in the region.
  • Take initiatives that contribute to the renewal of the Rotterdam economy.
  • Bring together supply and demand in the areas of tourism, business events and conferences.
Pre-Financing & Guarantee Fund

NBTC Holland Marketing offers the Pre-financing & Guarantee Fund (VGF), an incentives fund intended to offer greater financial certainty to the organisers of international, multiple-day conferences in the Netherlands.

The Fund helps conference organisers to cover start-up costs and other financial risks associated with their event and is intended to help get new conference initiatives off the ground. The VGF is actually a combination of two separate arrangements: a Pre-financing Scheme and a Guarantee Scheme. These two arrangements can be used both separately and in combination with each other. Further information on the Pre-Financing & Guarantee Fund can be found here.

Organising your conference

Rotterdam Partners do not organise conferences themselves. Where desired, they can bring you in touch with specialist suppliers like PCOs (Professional Congress Organisers), catering firms and audio-visual companies, DMCs (Destination Management Companies) and other events organisers - when your programme includes social activities or a gala dinner, for example. Feel free to contact the Rotterdam Partners team.